Resolution No. 2013-21 (Brgy Palaca)

Republic of the Philippines
Province of Iloilo
Municipality of Miagao
Barangay Palaca
 

Resolution No. 2013-21

Date: October 9, 2013

 

RESOLUTION DECLARING SINGLE CALCULATED AND RESPONSIVE BID AND RECOMMENDING APPROVAL

WHEREAS, Brgy. Palaca has advertised the Invitation to Bid for the Supply and Delivery of Materials and Supplies for the Improvement of Brgy. Palaca Multi-Purpose Hall, Brgy.Palaca, Miagao, Iloilo in the G-EPS, website and three (3) conspicuous places at the premises of the Municipality of Miagao for more than 7 days;

WHEREAS, in response to the said advertisements, only one (1) supplier purchased bid documents;

WHEREAS, only one (1) bid was submitted on September 25, 2013 of one (1) eligible bidder of Brgy. Palaca;

WHEREAS, the bid proposal of the bidder was found to be substantially complying:

 

Name of Bidder

Bid Amount

(As Read)

% Variance from ABC

  1. Iloilo City Hardware Inc.

158, 920.00

99.50%

 

WHEREAS, the detailed evaluation of bids conducted last September 30, 2013 resulted in the following:

 

Name of Bidder

Bid Amount

(As Read)

% Variance from ABC

  1. Iloilo City Hardware Inc.

158, 920.00

99.50%

 

 

WHEREAS, upon careful examination, validation and verification of all the eligibility, technical and

financial requirements submitted by the Bidder with the Single Calculated Bid, its bid has been found

out to be responsive;

 

NOW, THEREFORE, We, the Members of the Bids and Awards Committee, hereby RESOLVE as it is hereby

RESOLVED:

 

  1. To declare ILOILO CITY HARDWARE INC. with the Single Calculated and Responsive Bid

for the Supply and Delivery of Materials and Supplies for the Improvement of Multi-Purpose

Hall of Brgy.Palaca, Miagao, Iloilo;

 

  1. To recommend for approval by the Punong Barangay of Brgy. Palaca, Miagao, Iloilo the

foregoing finding.

RESOLVED, at the Multi-Purpose Hall of Brgy.Palaca, Miagao, Iloilo this 9th day of October 2013.

 

 

AMALIA C. ASCURA

BAC Secretary

                CONCURRED:

 

MILBA N. FINALLA                                             PACITA N. FARO

     BAC Member                                                   BAC Member

 

 

DIOSCORO P. MUCHO                                        MARIO F. NACIONGAYO

       BAC Member BAC Member

 

 

LEANDRO L. FULLON                                        VICENTE N. MOCON

        BAC Member                                                BAC Member

 

 

 

Attested:

 

ERLINDA P. PEREZ

BAC Chairman

 

Approved:

 

MARGARITA N. FAMATING

Punong Barangay

Minutes of the Bidding for the Supply and Delivery of the Materials and the Supplies for the Improvement of Barangay Palaca Multi-Purpose Hall

Republic of the Philippines
Province of Iloilo
BARANGAY PALACA
BIDS AND AWARDS COMMITTEE
Tel. No. 315-92-77

 

MINUTES OF THE BIDDING

Present were:

Erlinda P. Perez              

Chairman

Milba N. Finalla

BAC Member

Pacita N. Faro

BAC Member

Mario F. Naciongayo

Leandro L. Fullon

BAC Member

BAC Member

Vicente N. Mocon

BAC Member

Amalia Ascura

 

Observers:

Alfredo Gayagas

BAC Secretary

 

 

Barangay Treasurer

Vicenta Naorbe

Christine Nadanga

Gina Bañes

Requesting Officer:

Margarita N. Famating

NGO Representative

NGO Representative

Representative from Iloilo City Hardware

 

Punong Barangay

 

 

  1. Business Matters:

The Bidding for the supply and delivery of the materials and the supplies for the improvement of Barangay Palaca Multi-Purpose Hall was called to order at 10:00 a.m. of September 25, 2013 at the Multi-Purpose Hall of Brgy. Palaca, Miagao, Iloilo presided over by BAC Chairman Erlinda P. Perez. The roll was called and declared a quorum.

      2.  Eligibility Check:

Improvement of Barangay Palaca Multi-Purpose Hall

 

Name of Bidder:

 Iloilo City Hardware, Inc.

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

PASSED

Trade and Industry (DTI) for sole proprietorship, or

SEC Reg. No. 0102522

CDA for cooperatives, or any proof of such

 

registration as stated in the BDS.

 

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

 

Mayor’s Permit issued by the Office

where the principal place of business of the

Of the City Mayor, City of Iloilo

prospective bidder is located.

Permit No. 2013-0006361

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

April 30, 2013

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

         Cash

a. Cash, cashier’s/

Php3, 194.35

manager’s check, bank

           2%

draft/ guarantee confirmed

 

by a Universal or Commercial Bank

 

b. Irrevocable letter of credit issued by a                        

 

Pany duly certified by the Bank:

 

Provided, however,  that it shall be confirmed           

 

or authenticated by a Universal or Commercial

 

Bank, if issued by a foreign bank.

 

c. Surety Bond callable upon demand                 

 

issued by a surety or insurance company,               

 

duly certified by the Insurance Commission as    

 

authorized to issue such security.

 

d. Any combination of the foregoing         

 

proportionate to the share of form with

 

respect to total amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

Opening and Examination of Bids and Determination of Responsiveness

Reading of Bids and the Approved Budget for the Contract (ABC)

A. Required Bid Security

Form of Bid Security

Amount of Bid Security

 (Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check bank draft / guarantee confirmed by a Universal or Commercial Bank.

 

two percent (2%)

P 3,194.35

 

 

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.

 

  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

 

five percent (5%)

 

 

 

  1. Any combination of the foregoing.

 

Proportionate to share of form with respect to total amount of security.

 

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. Iloilo City Hardware

Cash

P 3,194.35

P 158, 920.00

 

B. Approved Budget for the Contract (ABC) – P 159,718.00

Cash submitted by Iloilo City Hardware was turned over to the barangay treasurer. Official Receipt was issued to its representative.

The committee will again meet for the succeeding schedule of activities.

There having no other remaining topics for discussion, the bidding was adjourned at 11:30 a.m.

                                                                                                                                          

Prepared by:

 

    AMALIA C. ASCURA

                        BAC Secretariat 

                                                                                                     Noted by:

 

                                                                                                                          ERLINDA P. PEREZ

                                                                                                                                  BAC Chairman 

BAC Resolution Declaring SCRB and Recommending Approval (Brgy. San Rafael)

Republic of the Philippines

Province of Iloilo

Municipality of Miagao

BARANGAY SAN RAFAEL

BIDS AND AWARDS COMMITTEE

 

 BAC Resolution Declaring SCRB and Recommending Approval

 

RESOLUTION NO. __4__

 

WHEREAS, the Barangay San Rafael has advertised the Invitation to Bid for the Supply and Delivery of Materials and Supplies for the Construction of Perimeter Fence of San Rafael National High School Miagao, Iloilo  in the G-EPS, website, newsletter and in three (3) conspicuous places at the premises of the Municipality of Miagao  for more than 7 days;

 

WHEREAS, in response to the said advertisements, only one (1) supplier purchased bid documents;

 

WHEREAS, one (1) bid was submitted on January 18, 2013 of one (1) eligible bidder of Brgy. San Rafael;

 

WHEREAS, the bid proposal of the bidder was found to be substantially complying:

 

Name of Bidder

Bid Amount

(As Read)

% Variance from ABC

  1. Iloilo City Hardware Inc.

 Php. 77,123.00

99%

 

WHEREAS, the detailed evaluation of bids conducted last February 15, 2013 resulted in the following:

 

Name of Bidder

Bid Amount (As Calculated)

% Variance from ABC

  1. Iloilo City Hardware Inc.

Php. 77,123.00

99%

 

 

WHEREAS, upon careful examination, validation and verification of all the eligibility, technical and financial requirements submitted by the Bidder with the Single Calculated Bid, its bid has been found to be responsive;

 

NOW, THEREFORE, We, the Members of the Bids and Awards Committee, hereby RESOLVE as it is hereby RESOLVED:

 

  1. To declare  ILOILO CITY HARDWARE INC. with the Single Calculated and Responsive Bid for the Supply and Delivery of Materials and Supplies for the Construction of Perimeter Fence of San Rafael National High School.

 

  1. To recommend for approval by the Punong Barangay of the Municipality of Miagao the foregoing findings.

 

 

RESOLVED, at the Barangay Hall of Barangay San Rafael, Miagao, Iloilo this 24th day of February, 2013.

 

  

       NELSON NAGAMOS

             Chairman

 

  

       JOSE TANTIADO                      DIOFE FATLA-ONAG                      DANILO FRIGILLANO

           BAC Member                             BAC Member                                 BAC Member                               

 

 

      CONCHITA FABULARCON              ROLIECITO PABALINAS             CRESENCIANO NAGAYNAY SR.

           BAC Member                             BAC Member                                 BAC Member                       

                                                                                                                     

 PATERNO NOFUENTE

  Punong Barangay

 

Approved on ____________________

 

 

Minutes of the Pre-Bid Conference (Brgy. Palaca)

Republic of the Philippines
Province of Iloilo
Barangay Palaca
BIDS AND AWARDS COMMITTEE
Tel No. 315-9277

 

Minutes of the Pre-Bid Conference

 

Present:

 

ERLINDA P. PEREZ                                                   BAC Chairman

MILBA N. FINALLA                                                   BAC Member

PACITA N. FARO                                                        BAC Member

DIOSCORO P. MUCHO                                                BAC Member

MARIO F. NACIONGAYO                                           BAC Member

LEANDRO L. FULLON                                               BAC Member

VICENTE N. MOCON                                                  BAC Member

CHRISTINE NADANGA                                             NGO Representative

VICENTA NAORBE                                                    NGO Representative

MARGARITA N. FAMATING                                     Punong Barangay/ Requesting Officer

AMALIA ASCURA                                                       BAC Secretary

ALFREDO GAYAGAS                                                 BAC Treasurer

 

 

BUSINESS MATTERS

 

  1.  The Pre-Bid conference was called to order by BAC Chairman, Erlinda P. Perez at 9:00 a.m. of September 12, 2013 at the Barangay  Hall of Brgy. Palaca, Miagao, Iloilo.
  2.  The roll call was dispensed with and there was a quorum.
  3.  The BAC Chairman reviewed the materials.
  4.  At 9:30 a.m. non-attendance of bidders.
  5.  The Pre-Bid adjourned at 10:00 a.m. for non-attendance of bidders.

 

           

                                                                                                Prepared by:

 

 

                                                                                                            AMALIA C. ASCURA

                                                                                                              BAC Secretary

Noted:

 

 

ERLINDA P. PEREZ

    BAC Chairman