MINUTES OF THE BIDDING

Present were:

Tomasa Arlene N. Nufuar

Chairman

John F. Nocal

Vice Chairman

Jane N. Valenzuela

Member

Engr. Diosdado F. Facon

Larry F. Munion

Member

Member

Clarita T. Monteclaro

Member

Engr. Franco Carlo Monteclaro

Aida F. Deramas

Valsermar Cernan Faicol

TWG Head

TWG Member

TWG Member

Cheryl N. Monreal

Head,  Secretariat

Jennifer T. Frigillano

Secretariat Asst. Head

Rey F. Nacisvalencia

Secretariat Member

Jorinda Moreno

Secretariat Member

Karen Gallardo

Representative of TQM Construction Corp.

Gina Bañez

Representative of Iloilo City Hardware Inc.

Ernesto Embultura

Representative of Petrocare Oil and Lubes Distributor

Noel Hechanova

Representative of M Cubed Enterprises

Gemma Suñe

Representative of Topmost Development and Marketing Corporation

 

  1. Business Matters:

The Bidding for the Supply and Delivery of Asphalt for the Asphalt Patching and Topping of Various Municipal Roads, Miagao, Iloilo (Netura, Nobleza, Orbe, Legaspi, Nonato and Octaviano Streets) was called to order at 3:02 p.m. of March 19, 2013 at the Conference Room  of the Municipal Building and was presided by the BAC Chairman Tomasa Arlene N. Nufuar. The roll was called and declared a quorum.

 

  1. Letter of Withdrawal from TQM Construction Corp.was received.

 

  1. Eligibility Check:

 

First Bidder: Iloilo City Hardware Inc.

 

 

Bidder 1

Iloilo City Hardware Inc.

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

SEC Reg. No. 0102522

Trade and Industry (DTI) for sole proprietorship, or

PASSED

CDA for cooperatives, or any proof of such

 

registration as stated in the BDS.

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

Mayor’s Permit issued by the Office

where the principal place of business of the

Of the City Mayor, City of Iloilo

prospective bidder is located.

Permit No. 2013-0006361

 

on February 21, 2013

 

PASSED

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

April 16, 2012

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

 

 

Form of Bid Security            Amount of Bid Security

 

                                       (Equal to Percentage

 

                                              of the ABC)

 

a. Cash, cashier’s/

 

manager’s check, bank

 

draft/ guarantee confirmed

 

by a Universal or Com-

 

mercial Bank

 

b. Irrevocable letter                         two percent

Manager’s Check

of credit issued by                                (2%)

China Bank

any duly certified by the              

Check No. 0000012454

Bank: Provided, however,

Dated March 15, 2013

that it shall be confirmed

Amount: P 13,750.00

or authenticated by a

PASSED

Universal or Commercial

 

Bank, if issued by a

 

foreign bank.

 

c. Surety Bond callable                  five percent

 

upon demand issued by a                   (5%)

 

surety or insurance com-             

 

pany duly certified by the

 

Insurance Commission as

 

authorized to issue such

 

security.

 

d. Any combination of the          Proportionate to

 

foregoing.                               Share of form with

 

                                            respect to total

 

                                            amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

 

Second Bidder: M Cubed Enterprises

 

 

Bidder 2

M Cubed Enterprises

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

DTI Certificate of Business Name

Trade and Industry (DTI) for sole proprietorship, or

Registration No. 01622632

CDA for cooperatives, or any proof of such

PASSED

registration as stated in the BDS.

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

Mayor’s Permit issued by the Office

where the principal place of business of the

Of the Mayor, City of Bais

prospective bidder is located.

Permit No. 2013-546

 

on February 18, 2013

 

PASSED

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

January 16, 2012

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

 

 

Form of Bid Security            Amount of Bid Security

 

                                       (Equal to Percentage

 

                                              of the ABC)

 

a. Cash, cashier’s/

 

manager’s check, bank

 

draft/ guarantee confirmed

 

by a Universal or Com-

 

mercial Bank

 

b. Irrevocable letter                         two percent

 

of credit issued by                                (2%)

 

any duly certified by the              

 

Bank: Provided, however,

 

that it shall be confirmed

 

or authenticated by a

 

Universal or Commercial

 

Bank, if issued by a

 

foreign bank.

 

c. Surety Bond callable                  five percent

SURETY BOND

upon demand issued by a                   (5%)

Stronghold Insurance Company,

surety or insurance com-             

Incorporated.

pany duly certified by the

Bond NO. G (16) 205394

Insurance Commission as

Amount: P 40,000.00

authorized to issue such

valid 120 calendar days from March 19,

security.

2013

d. Any combination of the          Proportionate to

PASSED

foregoing.                               Share of form with

 

                                            respect to total

 

                                            amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

 

Third  Bidder:  Topmost Development and Marketing Corporation 

 

 

Bidder 3

Topmost Development and Marketing Corporation 

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

SEC Registration No. I000321

Trade and Industry (DTI) for sole proprietorship, or

PASSED

CDA for cooperatives, or any proof of such

 

registration as stated in the BDS.

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

Mayor’s Permit issued by the Office

where the principal place of business of the

Of the Mayor, City of Iloilo

prospective bidder is located.

Permit No. 2013-0000859

 

on January 11, 2013

 

PASSED

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

May 14, 2012

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

 

 

Form of Bid Security            Amount of Bid Security

 

                                       (Equal to Percentage

 

                                              of the ABC)

 

a. Cash, cashier’s/

 

manager’s check, bank

 

draft/ guarantee confirmed

 

by a Universal or Com-

 

mercial Bank

 

b. Irrevocable letter                         two percent

 

of credit issued by                                (2%)

 

any duly certified by the              

 

Bank: Provided, however,

 

that it shall be confirmed

 

or authenticated by a

 

Universal or Commercial

 

Bank, if issued by a

 

foreign bank.

 

c. Surety Bond callable                  five percent

SURETY BOND

upon demand issued by a                   (5%)

Stronghold Insurance Company,

surety or insurance com-             

Incorporated.

pany duly certified by the

Bond NO. G (16) 205362

Insurance Commission as

Amount: P 40,000.00

authorized to issue such

valid 120 calendar days from March 19,

security.

2013

d. Any combination of the          Proportionate to

PASSED

foregoing.                               Share of form with

 

                                            respect to total

 

                                            amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

 

Fourth Bidder:  Petrocare Oil and Lubes Distributor

 

 

Bidder 4

Petrocare Oil and Lubes Distributor

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

DTI Certificate of Business Name

Trade and Industry (DTI) for sole proprietorship, or

Registration No. 01722492

CDA for cooperatives, or any proof of such

PASSED

registration as stated in the BDS.

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

Mayor’s Permit issued by City of Roxas

where the principal place of business of the

Permit No. 3123-2013

prospective bidder is located.

on March 14, 2013

 

PASSED

 

 

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

March 15, 2012

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

 

 

Form of Bid Security            Amount of Bid Security

 

                                       (Equal to Percentage

 

                                              of the ABC)

 

a. Cash, cashier’s/

 

manager’s check, bank

 

draft/ guarantee confirmed

 

by a Universal or Com-

 

mercial Bank

 

b. Irrevocable letter                         two percent

 

of credit issued by                                (2%)

 

any duly certified by the              

 

Bank: Provided, however,

 

that it shall be confirmed

 

or authenticated by a

 

Universal or Commercial

 

Bank, if issued by a

 

foreign bank.

 

c. Surety Bond callable                  five percent

SURETY BOND

upon demand issued by a                   (5%)

Commonwealth Insurance Company

surety or insurance com-             

Bond NO. G (16) 82938

pany duly certified by the

Amount: P 40,000.00

Insurance Commission as

valid until July 19, 2013

authorized to issue such

PASSED

security.

 

d. Any combination of the          Proportionate to

 

foregoing.                               Share of form with

 

                                            respect to total

 

                                            amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

 

Opening and Examination of Bids and Determination of Responsiveness

 

Reading of Bids and the Approved Budget for the Contract (ABC)

 

A. Required Bid Security

Form of Bid Security

Amount of Bid Security

 (Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check, bank draft / guarantee confirmed by a Universal or Commercial Bank.

 

 

two percent (2%)

 

P 13,750.00

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.
  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

 

five percent (5%)

 

  P 34,375.00

  1. Any combination of the foregoing.

 

Proportionate to share of form with respect to total amount of security.

 

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. Iloilo City Hardware Inc.

Manager’s Check

China Bank

Number: 0000012454

Dated: March 15, 2013

P 13,750.00

 

P 537,625.00

  1. M Cubed Enterprises

Surety Bond

Stronghold Insurance Company, Incorporated

Bond Number G (16) 205394

Valid 120 calendar days from March 19, 2013

P 40,000.00

P 546,975.00

  1. Topmost Development and Marketing Corporation

Surety Bond

Stronghold Insurance Company, Incorporated

Bond Number G (16) 205362

Valid 120 calendar days from March 19, 2013

P 40,000.00

P 687,225.00

  1. Petrocare Oil and Lubes Distributor

Surety Bond

Commonwealth Insurance Company

Bond Number G(16) 82938

Valid until July 19, 2013

P 40,000.00

P 632,500.00

 

B. Approved Budget for the Contract (ABC) – P 687,500.00

 

The committee will again meet for the succeeding schedule of activities.

 

There having no other remaining topics for discussion, the bidding was adjourned at 3:40 p.m.