MINUTES OF THE BIDDING

Present were:

T. Arlene N. Nufuar

Chairman

Atty. Carmelo N. Nochete

Vice Chairman

Engr. Diosdado F. Facon
Larry F. Munion

Member
Member

John F. Nocal
Engr. Franco Carlo Monteclaro
Valsermar Cernan Faicol
Ramona Nacanaynay

Member
TWG Head
TWG Member
TWG Member

Cheryl M. Notorio

Head,  Secretariat

Jennifer Frigillano
Rey Nacisvalencia
Jorinda Moreno

Secretariat Asst. Head
Secretariat Member
Secretariat Member

Gemma Suñe

Representative of Topmost Development and Marketing Corporation

Gina Bañes

Representative of Iloilo City Hardware Inc.

 

1. Business Matters:

The Bidding for the Supply and Delivery of Materials and Supplies for the Improvement of Municipal Cemetery, Miagao, Iloilo was called to order at 3:10 p.m. of June 13, 2012 at the Conference Room of the Municipal Building and was presided by the BAC Chairman T. Arlene N. Nufuar. The roll was called and declared a quorum.

    1. Dropping of Bids:
      1. 1:53 p.m. – Iloilo City Hardware Inc.
      2. 1:54 p.m. – Topmost Development and Marketing Corporation

2. Eligibility Check:

    1. All the suppliers who dropped their bids are eligible bidders of the Municipality of Miagao.

Opening and Examination of Bids and Determination of Responsiveness
Reading of Bids and the Approved Budget for the Contract (ABC)

A. Required Bid Security

Form of Bid Security

Amount of Bid Security
(Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check, bank draft / guarantee confirmed by a Universal or Commercial Bank.

two percent (2%)

P 2,504.10

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.
  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

five percent (5%)

  P 6,260.25

  1. Any combination of the foregoing.

Proportionate to share of form with respect to total amount of security.

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. Topmost Development and Marketing Corporation

Surety Bond
Stronghold Insurance Company, Incorporated
Bond No. G (16) 197386
Valid for 120 cd from 6/13/12

P 10,000.00

125,123.00

  1. Iloilo City Hardware Inc.

Manager’s Check
# 0000011993
Dated 6/11/12
China Bank – Mabini, Iloilo

P 2,504.10

124,837.75

B. Approved Budget for the Contract (ABC) – P 125,205.00

Check submitted by Iloilo City Hardware Inc. was deposited at the Office of the Municipal Treasurer. Official receipt was issued to the representative. Surety Bonds submitted by Topmost Development and Marketing Corporation was put on file.

The committee will again meet for the succeeding schedule of activities.

There having no other remaining topics for discussion, the bidding was adjourned at 3:30 p.m.

Prepared by:

CHERYL M. NOTORIO

Head, BAC Secretariat

 

Noted by:

T. ARLENE N. NUFUAR
BAC Chairman