MINUTES OF THE BIDDING

 

Present were:

Tomasa Arlene N. Nufuar

Chairman

Atty. Carmelo N. Nochete

Vice Chairman

Jane N. Valenzuela

Member

Engr. Diosdado F. Facon

Larry F. Munion

Member

Member

John F. Nocal

Member

Arjane Polido

NGO Representative

Engr. Franco Carlo Monteclaro

Aida F. Deramas

Valsermar Cernan Faicol

TWG Head

TWG Member

TWG Member

Cheryl M. Notorio

Head,  Secretariat

Jennifer T. Frigillano

Secretariat Member

Rey F. Nacisvalencia

Secretariat Member

Vivian Mobo

Representative of Nismal Motor Parts and Hardware

Gemma Suñe

Representative of Topmost Development and Marketing Corp.

 

  1. Business Matters:

The Bidding for the Supply and Delivery of 900 cu.m. item 200 coarse aggregates for the Backfilling of Slaughterhouse Site – Igtuba, Miagao, Iloilo was called to order at 3:20 p.m. of August 22, 2012 at the Round Table, Executive Wing of the Municipal Building and was presided by the BAC Chairman Tomasa Arlene N. Nufuar. The roll was called and declared a quorum.

 

  1. Eligibility Check:

Topmost Development and Marketing Corp. is an eligible bidder of the Municipality of Miagao.

 

 

Name of Bidder:

NISMAL MOTOR PARTS AND HARDWARE  

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

DTI Certificate of Business Name  

Trade and Industry (DTI) for sole proprietorship, or

Registration, Certificate No. 01536216

CDA for cooperatives, or any proof of such

PASSED

registration as stated in the BDS.

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

Mayor’s Permit issued by the Office

where the principal place of business of the

of the Municipal Mayor, Municipality of

prospective bidder is located.

Miagao, Permit No. 12B – 115

 

on February 21, 2012

 

PASSED

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

April 16, 2012

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

 

 

Form of Bid Security            Amount of Bid Security

 

                                       (Equal to Percentage

 

                                              of the ABC)

 

a. Cash, cashier’s/

 

manager’s check, bank

 

draft/ guarantee confirmed

 

by a Universal or Com-

 

mercial Bank

 

b. Irrevocable letter                         two percent

Cash

of credit issued by a                               (2%)

3,510.00

Pany duly certified by the               P 6, 300.00

Insufficient

Bank: Provided, however,

FAILED

that it shall be confirmed

 

or authenticated by a

 

Universal or Commercial

 

Bank, if issued by a

 

foreign bank.

 

c. Surety Bond callable                  five percent

 

upon demand issued by a                   (5%)

 

surety or insurance com-              P 15,750.00

 

pany duly certified by the

 

Insurance Commission as

 

authorized to issue such

 

security.

 

d. Any combination of the          Proportionate to

 

foregoing.                               Share of form with

 

                                            respect to total

 

                                            amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

NOT OPENED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

 

Opening and Examination of Bids and Determination of Responsiveness

Reading of Bids and the Approved Budget for the Contract (ABC)

 

A. Required Bid Security

Form of Bid Security

Amount of Bid Security

 (Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check, bank draft / guarantee confirmed by a Universal or Commercial Bank.

 

 

two percent (2%)

 

P 6,300.00

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.

 

 

  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

 

 

five percent (5%)

 

  P 15,750.00

  1. Any combination of the foregoing.

 

Proportionate to share of form with respect to total amount of security.

 

 

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. Nismal Motor Parts and Hardware

Cash

 

P 3,510.00

 

Not opened

  1. Topmost Development and Marketing Corporation

Bidder’s Bond

Stronghold Insurance Co., Inc.

Bond No. 350309

Valid for 120cd. From 8/20/12

P 20,000.00

P 314,100.00

 

B. Approved Budget for the Contract (ABC) – P 315,000.00

 

Cash submitted by Nismal Motor Parts and Hardware as Bid Security was returned to its representative. Bidder’s Bon submitted by Topmost Development and Marketing Corp. was put on file.

 

The committee will again meet for the succeeding schedule of activities.

 

There having no other remaining topics for discussion, the bidding was adjourned at 3:35 p.m.