MINUTES OF THE BIDDING

Present were:

T. Arlene N. Nufuar

Chairman

Atty. Carmelo N. Nochete

Vice Chairman

Engr. Diosdado F. Facon
Larry F. Munion

Member
Member

John F. Nocal
Engr. Franco Carlo Monteclaro
Valsermar Cernan Faicol

Member
TWG Head
TWG Member

Cheryl M. Notorio

Head,  Secretariat

Jennifer T. Frigillano

Secretariat Member

Bernadith L. Bernaldez

Representative of Castle Rock Asphalt Corporation

Gina Bañes

Representative of Iloilo City Hardware Inc.

  1. Business Matters:

The Bidding for the Supply and Delivery of Asphalt for the Asphalt Overlay of Noble Street, Miagao, Iloilo was called to order at 3:05 p.m. of July 12, 2012 at the Conference Room of the Municipal Building and was presided by the BAC Chairman T. Arlene N. Nufuar. The roll was called and declared a quorum.

  1. Eligibility Check:
    1. Iloilo City Hardware Inc. is an eligible bidder of the Municipality of Miagao.  

 

 

Name of Bidder:
CASTLEROCK ASPHALT CORPORATION

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

SEC Company Registration

Trade and Industry (DTI) for sole proprietorship, or

No. CS200716480

CDA for cooperatives, or any proof of such

PASSED

registration as stated in the BDS.

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

Mayor’s Permit issued by the Office

where the principal place of business of the

Of the City Mayor, Batangas City

prospective bidder is located.

Permit No. 2008-P0061

 

on January 27, 2012

 

PASSED

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

April 16, 2012

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

On the condition that a clear/readable

two (2) years from bid submission;

copy shall be complied.

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

 

Form of Bid Security            Amount of Bid Security

 

                                       (Equal to Percentage

 

                                              of the ABC)

 

a. Cash, cashier’s/

 

manager’s check, bank

 

draft/ guarantee confirmed

 

by a Universal or Com-

 

mercial Bank

 

b. Irrevocable letter                         two percent

 

of credit issued by a                               (2%)

 

Pany duly certified by the               P 7,380.00

 

Bank: Provided, however,

 

that it shall be confirmed

 

or authenticated by a

 

Universal or Commercial

 

Bank, if issued by a

 

foreign bank.

 

c. Surety Bond callable                  five percent

Surety Bond

upon demand issued by a                   (5%)

Sterling Insurance Company Inc.

surety or insurance com-              P 9,311.75

Bond No. 516789 valid for 120 cd

pany duly certified by the

P 18,450.00

Insurance Commission as

PASSED

authorized to issue such

 

security.

 

d. Any combination of the          Proportionate to

 

foregoing.                               Share of form with

 

                                            respect to total

 

                                            amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

Opening and Examination of Bids and Determination of Responsiveness
Reading of Bids and the Approved Budget for the Contract (ABC)

A. Required Bid Security

Form of Bid Security

Amount of Bid Security
(Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check, bank draft / guarantee confirmed by a Universal or Commercial Bank.

 

two percent (2%)

P 7,380.00

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.

 

  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

 

five percent (5%)

  P 9,311.75

  1. Any combination of the foregoing.

 

Proportionate to share of form with respect to total amount of security.

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. CastleRock Asphalt Corporation

Surety Bond
Sterling Insurance Company Inc.
Bond No. 516789 valid for 120 cd

P 18,450.00

P 361,995.30

  1. Iloilo City Hardware Inc.

Manager’s Check
# 0000012063
Dated 7/10/12
China Bank – Mabini, Iloilo

P  7,380.00

P 332,700.00

B. Approved Budget for the Contract (ABC) – P 369,000.00

Check submitted by Iloilo City Hardware Inc. was deposited at the Office of the Municipal Treasurer. Official receipt was issued to the representative. Surety Bonds submitted by CastleRock Asphalt Corporation was put on file.

The committee will again meet for the succeeding schedule of activities.

There having no other remaining topics for discussion, the bidding was adjourned at 3:25 p.m.

 

Prepared by:

CHERYL M. NOTORIO
Head, BAC Secretariat

 

Noted by:

TOMASA ARLENE N. NUFUAR
BAC Chairman