MINUTES OF THE BIDDING

Present were:

 

Tomasa Arlene N. Nufuar

Chairman

Jane N. Valenzuela

Vice Chairman

Nicolas F. Moragas

Member

Engr. Diosdado F. Facon

Maylene F. Timonan

Member

Member

Cheryl N. Monreal

Head,  Secretariat

Adora B. Mande

Secretariat Asst. Head

Jennifer T. Frigillano

Secretariat Member

Rey F. Nacisvalencia

Secretariat Member

Engr. Franco Carlo M.  Monteclaro

Aida F. Deramas

Valsermar Cernan Faicol

TWG Head

TWG Member

TWG Member

Ramona V. Nacanaynay

TWG Member

Gina Bañez

Representative of Iloilo City Hardware Inc.

Stephanie Espinosa

Representative of CHEDMARYL Construction and Supplies

 

  1. Business Matters:

The Bidding for the Supply and Delivery of Materials and Supplies for the Improvement of Miagao Health Unit, Miagao, Iloilo and Supply and Delivery of Materials and Supplies for the Construction of Comfort Room, Covered Court, Ubos Ilaya, Miagao, Iloilo was called to order at 3:40p.m. of July 12, 2013 at the Conference Room  of the Municipal Building and was presided by the BAC Chairman Tomasa Arlene N. Nufuar. The roll was called and declared a quorum.

 

  1. Representatives of Iloilo City Hardware Inc. and CHEDMARYL Construction and Supplies dropped their bids.

 

  1. Eligibility Check:

 

    1. Project No. 1 – Improvement of Miagao Health Unit, Miagao, Iloilo

Bidder No. 1: Iloilo City Hardware Inc.

 

 

(a) Eligibility Documents

 

a. Class “A” Documents

 

 

 

i. Registration certificate from SEC, Department of 

 SEC Registration No. 0102522

Trade and Industry (DTI) for sole proprietorship, or

 PASSED

CDA for cooperatives, or any proof of such

 

registration as stated in the Bidding Documents

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

 Mayor’s Permit issued by the Office

where the principal place of business of the

 of the City Mayor, City of Iloilo

prospective bidder is located.

 Permit No. 2013-0006361

 

Date of Issue: February 21, 2013

 

PASSED

iii. Statement of all its ongoing and completed

 PASSED

government and private contracts within the period

 

stated in the BDS, including contracts awarded but not

 

yet started, if any. The statement shall include, for

 

eachcontract, the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of outstanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or ofiicial receipt(s) issued

 

for the contract, if completed.

 

 

 

iv. Audited financial statements, stamped “received” by

 Stamped “RECEIVED” by the BIR

the Bureau of Internal Revenue (BIR) or its duly

on  April 30, 2013

accredited and authorized institutions, for the

 PASSED

preceding calendar year, which should not be earlier

 

than two (2) years from bid submission;

 

   

v. NFCC computation or CLC in accordance with ITB

 PASSED

Clause 5.5; and

 

 

 

Class “B” Documents

 

(vi) If applicable, the JVA in case the joint venture is

Not Applicable

already in existence, or duly notarized statements from

 

all the potential joint venture partners stating that

 

they will enter into and abide by the provisions of the

 

JVA in the instance that the bid is successful.

 

 

 

(b) Technical Documents

 

(i) Bid Security in accordance with ITB Clause 18.

 

If the Bidder opts to submit the bid security in the form

 

of:

 

(i.1) a bank draft/guarantee or an irrevocable letter

 Cash – P 3,515.00

of credit issued by a foreign bank, it shall be

 PASSED

accompanied by a confirmation from a Universal

 

Commercial Bank; or

 

 

 

(i.2) a surety bond, it shall be accompanied by a

 

certification by the Insurance Commission that the

 

surety or insurance company is authorized to issue

 

such instruments;

 

 

 

(ii) Conformity with technical specifications, as

 

enumerated and specified in Sections VI and VII of the

 

Bidding Documents; and

 

 

 

(iii) Sworn statement in accordance with Section 25.2

 PASSED

(a)(iv) of the IRR of RA 9184 and using the form

 

prescribed in Section VIII. Bidding Forms.

 

 

 

FINANCIAL COMPONENT

 

(a) Financial Bid Form, which includes bid prices and

 PASSED

the bill of quantities and the applicable Price Schedules,

 

in accordance with ITB Clauses 15.1 and 15.4;

 

 

 

   

(b) If the Bidder claims preference as a Domestic Bidder

 PASSED

or Domestic Entity,a  certification from DTI, SEC, or

 

CDA issued in accordance with ITB Clause 27; and

 

 

 

© Any other document required in the BDS.

 Not Applicable

 

 

 

Bidder No. 2: CHEDMARYL Construction and Supplies

 

 

(a) Eligibility Documents

 

a. Class “A” Documents

 

 

 

i. Registration certificate from SEC, Department of 

 DTI Certificate of Business Name

Trade and Industry (DTI) for sole proprietorship, or

Registration No. 00757037

CDA for cooperatives, or any proof of such

 PASSED 

registration as stated in the Bidding Documents

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

 Mayor’s Permit issued by the Office

where the principal place of business of the

 of the City Mayor, City of Iloilo

prospective bidder is located.

 Permit No. 2013-0004390

 

Date of Issue: January 20, 2013

 

PASSED

 

 

iii. Statement of all its ongoing and completed

 PASSED

government and private contracts within the period

 

stated in the BDS, including contracts awarded but not

 

yet started, if any. The statement shall include, for

 

eachcontract, the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of outstanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or ofiicial receipt(s) issued

 

for the contract, if completed.

 

 

 

iv. Audited financial statements, stamped “received” by

 Stamped “RECEIVED” by the BIR

the Bureau of Internal Revenue (BIR) or its duly

on  April 16, 2012

accredited and authorized institutions, for the

 PASSED

preceding calendar year, which should not be earlier

 

than two (2) years from bid submission;

 

   

v. NFCC computation or CLC in accordance with ITB

 PASSED

Clause 5.5; and

 

 

 

 

 

Class “B” Documents

 

(vi) If applicable, the JVA in case the joint venture is

Not Applicable

already in existence, or duly notarized statements from

 

all the potential joint venture partners stating that

 

they will enter into and abide by the provisions of the

 

JVA in the instance that the bid is successful.

 

 

 

 

 

(b) Technical Documents

 

(i) Bid Security in accordance with ITB Clause 18.

 

If the Bidder opts to submit the bid security in the form

 

of:

 

(i.1) a bank draft/guarantee or an irrevocable letter

 Bank Guarantee, RCBC Savings

of credit issued by a foreign bank, it shall be

 Bank, Amount: P4,000.00

accompanied by a confirmation from a Universal

 No. BG2013069-133

Commercial Bank; or

Valid up to Nov. 11, 2013

 

 PASSED

   

 

 

(i.2) a surety bond, it shall be accompanied by a

 

certification by the Insurance Commission that the

 

surety or insurance company is authorized to issue

 

such instruments;

 

 

 

(ii) Conformity with technical specifications, as

 

enumerated and specified in Sections VI and VII of the

 

Bidding Documents; and

 

 

 

(iii) Sworn statement in accordance with Section 25.2

 PASSED

(a)(iv) of the IRR of RA 9184 and using the form

 

prescribed in Section VIII. Bidding Forms.

 

 

 

FINANCIAL COMPONENT

 

(a) Financial Bid Form, which includes bid prices and

 PASSED

the bill of quantities and the applicable Price Schedules,

 

in accordance with ITB Clauses 15.1 and 15.4;

 

 

 

   

(b) If the Bidder claims preference as a Domestic Bidder

 PASSED

or Domestic Entity,a  certification from DTI, SEC, or

 

CDA issued in accordance with ITB Clause 27; and

 

 

 

© Any other document required in the BDS.

 Not Applicable

 

 

 

 

 

Opening and Examination of Bids and Determination of Responsiveness

 

Reading of Bids and the Approved Budget for the Contract (ABC)

 

A. Required Bid Security

Form of Bid Security

Amount of Bid Security

 (Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check, bank draft / guarantee confirmed by a Universal or Commercial Bank.

 

 

two percent (2%)

 

P 3,512.50

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.
  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

 

five percent (5%)

 

  P 8,781.25

  1. Any combination of the foregoing.

 

Proportionate to share of form with respect to total amount of security.

 

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. Iloilo City Hardware Inc.

Cash

P 3,515.00

P 169,397.55

  1. CHEDMARYL Construction and Supplies

Bank Guarantee

RCBC Savings Bank

No. BG2013069-133

Valid up to Nov. 11, 2013

P 4,000.00

P 169,511.00

 

B. Approved Budget for the Contract (ABC) – P 175,625.00

 

Project No. 2 – Construction of Comfort Room, Covered Court, Ubos Ilaya, Miagao, Iloilo.

        Since the Iloilo City Hardware Inc. and Topmost Development and Marketing Corporation have already passed the eligibility requirements, the BAC Chairman proceeded in the opening of the Financial Component of the Bid.

 

Opening and Examination of Bids and Determination of Responsiveness

 

Reading of Bids and the Approved Budget for the Contract (ABC)

 

A. Required Bid Security

Form of Bid Security

Amount of Bid Security

 (Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check, bank draft / guarantee confirmed by a Universal or Commercial Bank.

 

 

two percent (2%)

 

P 2,565.52

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.
  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

 

five percent (5%)

 

  P 6,413.80

  1. Any combination of the foregoing.

 

Proportionate to share of form with respect to total amount of security.

 

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

 

 

 

 

  1. CHEDMARYL Construction and Supplies

Bank Guarantee

RCBC Savings Bank

No. BG2013069-134

Valid up to Nov. 11, 2013                         

 

P 3,000.00

P 122,617.50

  1. Iloilo City Hardware Inc.

Cash

P 2,565.60

P 109,804.60

 

B. Approved Budget for the Contract (ABC) – P 128,276.00

 

The committee will again meet for the succeeding schedule of activities.

 

There having no other remaining topics for discussion, the bidding was adjourned at 4:06 p.m.

                                                                                                                                          

 

Prepared by:

 

    CHERYL N. MONREAL

                      Head, BAC Secretariat

 

                                                                                                     Noted by:

 

                                                                                                                        TOMASA ARLENE N. NUFUAR

                                                                                                                                   BAC Chairman