BIDS AND AWARDS COMMITTEE
Tel. No. 315-80-50
MINUTES OF THE BIDDING

Present were:

Atty. Carmelo N. Nochete

Vice Chairman

Jane N. Valenzuela

Member

Engr. Diosdado F. Facon

Member

Larry F. Munion

Member

   

John F. Nocal

Member

Engr. Franco Carlo Monteclaro

TWG Head

Valsermar Cernan Faicol

TWG Member

Ramona Nacanaynay

TWG Member

Arjane N. Polido

NGO Representative

Cheryl M. Notorio

Head,  Secretariat

Rey Nacisvalencia

Secretariat Member

Jorinda Moreno

Secretariat Member

Gina Bañes

Representative of Iloilo City Hardware Inc.

Gemma Suñe

Representative of Topmost Development and Marketing Corporation

Jane Legaspi

Representative of Eddie-C Traders

Business Matters:

The Bidding for the Supply and Delivery of Materials and Supplies for the Fabrication and Installation of 3 Units Steel Trusses, Covered Court, Ubos Ilaya, Miagao, Iloilo was called to order at 2:20 p.m. of June 25, 2012 at the Conference Room of the Municipal Building and was presided by the BAC Chairman T. Arlene N. Nufuar. The roll was called and declared a quorum.

    1. Dropping of Bids:

      Bids of  Iloilo City Hardware Inc., Topmost Development and Marketing Corporation, and Eddie-C Traders were dropped and received at 1:55 p.m.

  1. Eligibility Check:
    1. Iloilo City Hardware Inc. and Topmost Development and Marketing Corporation are eligible bidders of the Municipality of Miagao.
 

Name of Bidder: EDDIE-C TRADERS

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

DTI Certificate of Business Name

Trade and Industry (DTI) for sole proprietorship, or

Registration Certificate No.

CDA for cooperatives, or any proof of such

00531426

registration as stated in the BDS.

PASSED

   

ii. Mayor’s permit issued by a city or Municipality  

Mayor’s Permit issued by the Office

where the principal place of business of the

Of the City Mayor, City of Iloilo

prospective bidder is located.

Permit No. 2012-0005121

 

on March 14, 2012

 

PASSED

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 
   

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

May 18, 2012

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 
   
   

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 
   

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

 

Form of Bid Security            Amount of Bid Security

 

                                       (Equal to Percentage

 

                                              of the ABC)

 

a. Cash, cashier’s/

 

manager’s check, bank

 

draft/ guarantee confirmed

 

by a Universal or Com-

 

mercial Bank

 

b. Irrevocable letter                         two percent

 

of credit issued by a                               (2%)

 

Pany duly certified by the               P 7,284.90

 

Bank: Provided, however,

 

that it shall be confirmed

 

or authenticated by a

 

Universal or Commercial

 

Bank, if issued by a

 

foreign bank.

 

c. Surety Bond callable                  five percent

Bidder’s Bond

upon demand issued by a                   (5%)

Plaridel Surety and Insurance Company

surety or insurance com-              P 18,212.25

Bond No. G (2) 13997 , valid for 120 cd

pany duly certified by the

From June 25, 2012

Insurance Commission as

Amount: P 20,000.00

authorized to issue such

PASSED

security.

 

d. Any combination of the          Proportionate to

 

foregoing.                               Share of form with

 

                                            respect to total

 

                                            amount of security.

 
   

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

Opening and Examination of Bids and Determination of Responsiveness
Reading of Bids and the Approved Budget for the Contract (ABC)

A. Required Bid Security

Form of Bid Security

Amount of Bid Security
(Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check, bank draft / guarantee confirmed by a Universal or Commercial Bank.

two percent (2%)

P 7,284.90

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.
  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

five percent (5%)

  P 18,212.25

  1. Any combination of the foregoing.

Proportionate to share of form with respect to total amount of security.

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. Eddie-C Traders

Bidder’s Bond
Plaridel Surety and Insurance Company
Bond No. G (2) 13997

P 20,000.00

363,545.00

  1. Iloilo City Hardware Inc.

Manager’s Check
# 0000012008
Dated 6/21/12
China Bank – Mabini, Iloilo

P  7,284.90

361,852.20

  1. Topmost Development and Marketing Corporation

Surety Bond
Stronghold Insurance Company, Incorporated
Bond No. G (16) 197937
Valid for 120 cd from 6/25/12

P 20,000.00

363,210.00

B. Approved Budget for the Contract (ABC) – P 364,245.00

Check submitted by Iloilo City Hardware Inc. was deposited at the Office of the Municipal Treasurer. Official receipt was issued to the representative. Surety Bonds submitted by Topmost Development and Marketing Corporation was put on file.

The committee will again meet for the succeeding schedule of activities.

There having no other remaining topics for discussion, the bidding was adjourned at 3:55 p.m.

Prepared by:

CHERYL M. NOTORIO
 Head, BAC Secretariat

Noted by:

ATTY. CARMELO N. NOCHETE
BAC Vice Chairman